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SIPT_NUMBR_FI_V - Record Number Ranges for Digital Signature of Invoices (FI)

SIPT_NUMBR_FI_V - Record Number Ranges for Digital Signature of Invoices (FI)

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Indicate which number range intervals that are used for invoices need digital signatures and when the digital signature process should commence.

For all invoices, credit memos, and debit memos that are created manually in Financial Accounting (FI) for Portuguese company codes, you are legally required to ensure the following:

  • Your system digitally signs these documents.
    By law all documents issued to customers except receipts must be digitally signed.
  • Your system reports the ATCUD in SAF-T.
    The ATCUD comprises a validation code and the document number, separated by a minus sign. You must request the validation code from the tax authorities for each relevant number range.

In this activity, you do the following:

  • Indicate the number range intervals that are used for invoices that need digital signatures. The system then ensures that invoices within these number range intervals are signed digitally.
  • Specify the series, which you must format according to SAP-defined rules so that it can be sent to the tax authorities to request the validation code for the ATCUD. For more information, see Naming Conventions for Series IDs (ATCUD).

To fulfill legal requirements about the format of the signature, the system uses the entries that you make here for the leading document type and the series to create an invoice number in SAF-T format. This invoice number is part of the input for the digital signature.

Caution:

  • If digital signatures have been generated for a number range interval, do not deactivate digital signature generation for this number range interval and do not change the assigned leading document type or series.
  • Ensure that each combination of leading document type and series is unique within the company code and fiscal year.
  • To be able to request the validation code for ATCUD, you must create an entry in this activity.
  • In the Define Document Types activity, you've assigned the new number ranges to the relevant document types: SL (PT-Invoice), SM (PT-Credit Memo), SN (PT-Debit Memo), or SO (PT-Reversal).
  1. For all Portuguese company codes, enter all number range intervals that you use for all accounting document types in FI.
  2. Assign a leading document type and a series to each number range interval, regardless of whether digital signature generation is activated for the interval, and indicate the company code for which the interval is used.
    When you enter the series ID, make sure you format it according to the naming conventions.
    The series must be unique within the company code.
  3. Mark the number range intervals that are relevant for digital signature, that is, the FI documents that are numbered within this number range interval must be signed digitally.
    Do not mark intervals that are used for numbering FI documents that originate as documents in other applications, for example, SD. You only need to mark the SD number range interval for digital signature in this case (see step 5).
  4. In the Assign SAF-T Document Types to Number Ranges (FI) activity, assign the SAF-T document type to the series.
This legal document type is defined by the tax authorities and is part of the information that you send to the authorities when you request the validation code for ATCUD.
Caution
After requesting the validation code from the tax authorities for a series and SAF-T document type, do not change them in the system. If you make changes, the system will prevent the creation of FI invoicing documents because of inconsistent configuration.
  1. Make similar settings for the number range intervals that are used in Sales and Distribution (SD) for creating billing documents. You do this in the activities Record Number Ranges for Digital Signature of Billing Documents (SD) and Assign SAF-T Document Types to Number Ranges (SD).
  2. Request the validation code for ATCUD and enter it in the Manage Series Validation Code app.

When you start invoicing, the system generates digital signatures automatically for the documents manually created within the number range intervals that you have marked here.

Whenever you add a new number range interval in FI that is to be used by a Portuguese company code, you record it here and indicate whether it is relevant for digital signature.






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