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SKB1_FIAA_S2I - Accounts Approach: Set/Reset Reconciliation Accounts for Parallel Valuation

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This activity is only necessary, if you work with the accounts approach. This activity is not relevant if you are using the ledger approach.

In this activity, you can define G/L accounts as reconciliation accounts for depreciation areas of a parallel valuation of Asset Accounting, or define them again as accounts for normal posting.

Possibly it is no longer possible to make this change in Financial Accounting due to legacy data balances.

Notes

• Using this activity, you can change the reconciliation accounts for areas of the parallel valuation (or accounting principle). If you have to change the reconciliation accounts of the leading valuation, use the following activity in Customizing for Asset Accounting: Preparations for Going Live -> Production Startup -> Set or Reset Reconciliation Accounts.

• If in the parallel valuation you have lots of asset balance sheet accounts that you want to define as reconciliation accounts, instead of using this activity, you can use the following program: Convert Accounts Posted to Periodically into Reconciliation Accounts (RASFIN_SET_SKB1_RECONACCOUNT).

Set Reconciliation Accounts

Up to now, you have (as part of the accounts approach) represented one or more additional valuations using separate periodic-posting or direct-posting depreciation areas that post to separate accounts in the general ledger. These balance sheet accounts were posted directly up to now.

In SAP Accounting powered by SAP HANA only new Asset Accounting is available. In new Asset Accounting, both the leading valuation and the parallel valuation post asset values to Financial Accounting. Once the migration to new Asset Accounting has taken place, you can only post to these balance sheet accounts from Asset Accounting.

You have to make these asset balance sheet accounts into reconciliation accounts of Asset Accounting. You can choose one of the following procedures:

• You define the already existing asset balance sheet accounts as reconciliation accounts for your parallel valuations. You do so in the current activity.

• Or: You create new asset balance sheet accounts in your chart of accounts as reconciliation accounts of Asset Accounting. To do this, proceed as follows:

1. Create the new asset balance sheet accounts as reconciliation accounts in the general ledger.

In the SAP Easy Access menu: under Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (Transaction FS00)

1. You then have to enter these G/L accounts in the account determination of Asset Accounting. For the posting depreciation area that represents the parallel valuation, you have to enter the newly created reconciliation accounts (for example, as balance sheet account for acquisition and production costs, or accumulated depreciation account for ordinary depreciation).

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Assign G/L Accounts

1. Assign the newly created G/L accounts to your balance sheet structure.

In Customizing Financial Accounting -> General Ledger Accounting -> Periodic Processing -> Document -> Define Financial Statement Versions

Caution:

The accounts affected by the conversion are not allowed to be posted while the conversion is taking place.

The following prerequisites have to be met in order to set reconciliation accounts:

• You have defined your account determinations.

• You reconciled asset accounting balance sheet values with the balances of the reconciliation accounts concerned. To do so, use a report for asset lists in Asset Accounting (such as RABEST_ALV01). For the report date, enter 01/01/YYYY for a legacy transfer for the end of the year, whereby YYYY is the year the system goes live. In Financial Accounting, you can use a corresponding balance list.

If you want to have the system set the reconciliation accounts automatically using this activity, proceed as follows:

1. Select the company code and choose Change Control of Reconciliation Accounts in the dialog structure.
2. To define the existing asset balance sheet accounts as reconciliation accounts, choose the Set Reconciliation Ind. for All Accounts pushbutton on the detail screen.
3. Save your entries.
4. To have an audit trail in the case of an audit, print the balances and the FI-AA asset list.

Reset Reconciliation Accounts

This activity is not required during the course of a normal system implementation. However, changing the reconciliation accounts could become necessary under the following circumstances:

• You entered a wrong account in an account assignment of Asset Accounting and subsequently executed the function Set Reconciliation Accounts with this activity.

• Or: You have to post balance adjustments to reconciliation accounts after the original conversion.

Caution

Once the indicator is reset, these G/L accounts can again be posted directly, so that consistency between the subledger balances and G/L balances is no longer guaranteed.

1. Select the company code and choose Change Control of Reconciliation Accounts in the dialog structure.
2. Reset the reconciliation indicator for individual accounts, or reset the reconciliation indicator for all displayed accounts by choosing the Delete Reconciliation Ind. for All Accts pushbutton.
3. Save your entries.

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