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SLOG_PO_FLEX_WF - Activate Flexible Workflow for Purchase Orders

SLOG_PO_FLEX_WF - Activate Flexible Workflow for Purchase Orders

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Activate the flexible workflow for purchase orders.

The flexible workflow allows you to use either the automatic, one-step, or even multi-step approval. You can use the app Manage Workflows for Purchase Orders to define start conditions such as the company code, the material group, or the document type of the purchase order. This app also provides several options for determining the approver, such as the approval by the manager, or approval by the cost center responsible. Alternatively, you can enter a specific user as the approver.

If you have defined several workflows, the start conditions are checked in the order you have defined in the app Manage Workflows for Purchase Orders. As soon as the start conditions for a workflow are met, this workflow is used. This ensures that only one workflow in the list of your defined workflows is started, even if several workflows have matching start conditions.

The flexible workflow extends the functionality provided by the existing workflow.

Proceed as follows to configure the flexible workflow:

  1. In the launchpad, open the app Manage Workflows for Purchase Orders.
  2. Choose Add to add a new workflow.
  3. You must enter a name for the new workflow. In addition, you can provide a description.
  4. In the section Preconditions, you can define the start conditions for your workflow, for example in the following way:
    1. Under the section Preconditions, choose Document type of purchase order isfrom the drop-down list in the app, and enter NB.
    2. From the drop-down list, choose Purchasing group of purchase order is and add the required value.
    3. From the drop-down list, choose Total net amount of purchase order is greater than and add the desired values for New Value and Currency.
  5. In the section Step Sequence, choose Add. In the drop-down menu of the field Type, choose Release Purchase Order to define the approver of the workflow.
  6. Under Recipients, you can choose the desired agent determination rule, or you can add the user ID of a specific user.
  7. Click Add to add these entries and return to the workflow definition screen.
  8. Click Save to add this workflow to the list of available workflows.
  9. In the list of workflows, ensure that this workflow has the status Active.

For more information, see the documentation of the app Manage Workflows for Purchase Orders.






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