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SRP_QM_2A - Edit Qualification Catalog
CPI1466 during Backup General Data in Customer MasterThis documentation is copyright by SAP AG.
In this IMG activity, you define and maintain the qualifications catalog. The qualifications catalog contains all the qualifications that are of interest to an service provider.
The qualifications catalog contains Qualification Groups and Qualifications.
Qualification Groups
Qualification groups are used to structure the qualifications catalog. Qualification groups can contain both qualifications and further qualification groups. You must assign each qualification group a proficiency scale. This proficiency scale is then automatically assigned to the qualifications in this group.
Note: Scales are not passed on automatically between qualification groups.
You can describe the scale proficiencies for each qualification group in more detail by entering user-defined texts for them. The proficiency descriptions of the corresponding scale (if there are any) are proposed as defaults. You can overwrite these defaults as required.
Qualifications
Qualifications can include further qualifications. You cannot insert a qualification directly under the root node of the catalog. You can enter a text to describe the proficiencies for each qualification in more detail. The proficiency descriptions of the corresponding qualification group are defaulted (if there are any); otherwise, the proficiency descriptions of the corresponding scale are defaulted (once again, if there are any). You can overwrite these defaults as required.
Note: The proficiency descriptions of qualifications used in the appraisal catalog must be edited in the qualifications catalog.
You can assign a qualification a deficiency meter value or a validity. The deficiency meter allows you to simulate situations where qualifications are forgotten if they are not used regularly. The validity allows you to show that certain qualifications (such as licenses) expire, and have to be renewed at regular intervals.
You can assign a qualification one or more alternative qualifications. The relationship created is bi-directional (that is, if A is an alternative to B, then B is also an alternative to A). You can also specify a percentage value to determine the extent to which an alternative qualification replaces a qualification.
Note: In Resource Planning, alternative qualifications are not taken into account when the suitability percentage is calculated.
Note: When you define a qualification as an alternative to another, make sure both have the same scale. If they had different scales, it would normally be safe to assume that their characteristics were so different that they could not be considered as alternatives to each other.
A translation function is available so that you can use your qualifications catalog in different languages.
Recommendation
Qualifications for which no relationships have been created appear in the qualifications catalog under Unassigned qualifications. These qualifications have not been assigned to a qualification group or proficiency scale. Assign these qualifications to a qualification group by choosing Entry → Move.
The standard default value for the replacement percentage of an alternative qualification is 100%. You can change this value in table T77S0 (group: QUALI, sem. value: QPROZ).
1. Before you work through any of the following activities, specify a validity start date for the changes. Choose Settings → Set period... in the Catalog: Change Qualifications screen. Specify a date in the Key date field.
Note: The end date of the validity period of the qualification catalog is always the highest possible system date (12/31/9999).
The Catalog: Change Qualification(s) screen appears. You can perform the following activities:
- Insert qualification group under the root node of a catalog
- Create qualification group under a qualification group
- Create qualification under qualification group
- Create qualification under qualification
- Change qualification or qualification group
- Move qualification or qualification group
- Translate entry
- Translate description
- Create/change proficiency description for object
- Translate proficiency description
Inserting a qualification group under the root node
1. Position the cursor on the word Catalog.
2. Choose Entry → Create. The Create Qualification Group dialog box appears.
3. Enter your data as required.
Note: If you want to create further qualification groups, choose Create next qualification (group).
4. Choose Continue.
Creating a qualification group under another qualification group
1. Position the cursor on the qualification group under which you want to insert the new qualification group.
2. Choose Entry → Create. The Create dialog box appears.
3. Position the cursor on the line Qualification group and choose Transfer. The Create Qualification Group screen appears.
4. Enter your data as required.
5. Save the qualification group.
Note: If you want to create further qualification groups, choose Create next qualification (group).
6. Choose Continue.
Creating a qualification under a qualification group
1. Position the cursor on the qualification group under which you want to insert the new qualification.
2. Choose Entry → Create. The Createdialog box appears.
3. Position the cursor on the line Qualificationand choose Transfer. The Create Qualification dialog box appears.
4. Enter your data as required.
Caution! Always assign qualifications to a qualification group for the entire validity period.
5. Choose the Additional data tab page.
6. If you want to specify a depreciation meter value or validity, toggle the icon Depreciation meter <→ Validityuntil the option you require appears.
7. Enter your data as required.
8. Save the qualification.
9. If you want to create alternative qualifications, choose Create. The Select Qualification dialog box appears.
10. Select the qualifications you want.
11. Choose Transfer.
Note: If you want to create further qualifications, choose Create next qualification (group).
12. Choose Continue.
Creating a qualification under a qualification
1. Position the cursor on the line Catalogor on the qualification group under which you want to insert the new qualification. The Create Qualification dialog box appears.
2. Enter your data as required.
Caution! Always assign qualifications to a qualification group for the entire validity period.
3. Choose the Additional data tab page.
4. If you want to specify a depreciation meter value or validity, toggle the icon Depreciation meter <→ Validity until the option you require appears.
5. Enter your data as required.
6. If you want to create alternative qualifications, choose Create. The Select Qualification dialog box appears.
7. Select the qualifications you require.
8. Choose Transfer.
9. Choose Save.
Note: If you want to create further qualifications, choose Create next qualification (group).
10. Choose Continue.
Changing a qualification or qualification group
1. Position the cursor on the qualification (group) you want to change.
2. Choose Entry → Change. The Change Qualificationor Change Qualification Group dialog box appears.
3. Make your changes.
4. Choose Save.
5. Choose Continue.
Moving a qualification or qualification group
1. Position the cursor on the qualification (group) you want to move.
2. Choose Edit →Select/deselect entry or Select/deselect subcatalog.
Note: You can select as many entries or substructures as you wish.
3. Position the cursor on the entry under which you want to insert the entry.
Note: You can only insert a qualification or qualification group under a qualification group that has the same scale.
Caution! Always assign qualifications to a qualification group for the entire validity period.
4. Choose Entry → Move.
Translate entry
1. Select the entries you want to translate.
2. Choose Entry → Translate → Text. The Translation: Text dialog box appears.
3. Select one or more languages, and choose Transfer. The Translation: Entry dialog box appears.
4. Select a target language.
5. Enter the translation in the Translation (
6. Save the translations.
7. Choose Continue.
Translate description
1. Select the entry whose description you want to translate.
2. Choose Entry -> Translate -> Description. The Translation: Description dialog box appears.
3. Select a target language.
4. Enter the translation.
5. Save the translation.
6. Choose Continue.
Creating/Changing Proficiency Descriptions for an Object
1. Open up the entry in question by double-clicking it.
2. Choose the Proficiencies tab page. In the standard system, the Defaultflag is activated. This means that any existing proficiency descriptions for the scale (or, in the case of qualifications, the qualification group, if applicable) are defaulted automatically.
3. To overwite the defaults, deactivate the Defaultflag.
Note: If you change the defaulted proficiency descriptions for an object, you should always do this (from the object) for all of the proficiencies of the scale.
4. Select the proficiency for which you want to create a description.
5. Enter the description.
6. Save your changes.
Translate proficiency description
1. Select the entry whose proficiency description you want to translate.
2. Choose Entry → Translate → Proficiency Description. The Translation: Description dialog box appears.
3. Select a target language.
4. Select the proficiency whose description you want to translate, and enter your translation.
5. Save the translations.
6. Repeat the procedure for further proficiencies.
7. Choose Continue.
Model Qualifications Catalog
The following outline describes a sample Qualifications Catalog.
1. Catalog
,,1.1. Qualification group 'Language Skills' (language scale)
,,,,1.1.1. Qualification group 'English Skills' (language scale)
,,,,,,1.1.1.1. Qualification 'Business English skills'
,,,,,,1.1.1.1. Qualification 'Technical English skills'
,,,,1.1.2. Qualification group 'French Skills' (language scale)
,,,,,,1.1.2.1. Qualification 'Business French skills'
,,,,,,1.1.2.2. Qualification 'Technical French skills'
,,1.2. Qualification group 'Programming skills' (points scale)
,,,,1.2.1. Qualification 'Knowledge of C++'
,,,,1.2.2. Qualification 'Knowledge of C'
,,,,1.2.3. Qualification 'Knowledge of ABAP'
,,1.3. Qualification group 'Driver's License' (yes/no scale)
,,,,1.3.1. Qualification 'Normal driver's license'
,,,,1.3.2. Qualification 'Commercial driver's license'
,,1.3.2.1. Qualification 'License for transportation of hazardous materials'
Example of Alternative Qualifications
You want the qualifications 'Knowledge of C' and 'Knowledge of C++' to be alternatives to each other. To achieve this, you create the C++ qualification as an alternative qualification to the C qualification. You define a replacement percentage of 100%. The inverse relationship (that is, that C is an alternative to C++) is created automatically.
Example of Depreciation Meter
A depreciation meter value of one year has been assigned to the following qualifications in the catalog:
- English skills
- French skills
The requirements profile for the position of Department Manager contains the qualification
- English skills
Ms. Smith is the holder of this position. Her qualifications profile contains the qualifications, each with a proficiency value of 10.
- English skills
- French skills
Since English skills are specified in the requirements profile for the position of Department Manager, it can be assumed that Ms Smith uses her English skills regularly. Therefore, the proficiency of this qualification remains constant. There is no evidence, however, that Ms. Smith makes regular use of her French skills. For this reason, the proficiency of this qualification is reduced from 10 to 5 after a year.
Example of Validity
The qualification 'License for transportation of hazardous materials' is valid for 5 years, then must be renewed. Assign this qualification a validity of 5 years. Once this period of time has elapsed, the qualification is deleted from the person's qualifications profile.
PERFORM Short Reference Addresses (Business Address Services)
This documentation is copyright by SAP AG.
Length: 16919 Date: 20240523 Time: 155352 sap01-206 ( 198 ms )
