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VC_FAGL_LDGRPMAP - Define Ledger Group

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In this IMG activity, you define ledger groups. A ledger group is a combination of ledgers for the purpose of applying the functions and processes of general ledger accounting to the group as a whole. When posting, for example, you can restrict the update of individual postings to a ledger group so that the system only posts to the ledgers in that group.

You can combine any number of ledgers in a ledger group. In this way, you simplify the tasks in the individual functions of General Ledger Accounting.

• When a ledger is created, the system automatically generates a ledger group with the same name. In this way, you can also post data to an individual ledger or access it when using functions where you can only enter a ledger group and not ledgers.

You can change the name of the ledger group that was taken from the ledger.

• You only have to create those ledger groups in which you want to combine several ledgers for joint processing in a function.

• You do not need to create a ledger group for all ledgers because the system automatically posts to all ledgers when you do not enter a ledger group in a function.

Representative Ledger of a Ledger Group

The system uses the representative ledger of a ledger group to determine the posting period and to check whether the posting period is open. If the posting period for the representative ledger is open, the system posts in all ledgers of the group, even if the posting period of the non-representative ledgers is closed. Each ledger group must have exactly one representative ledger:

• If the ledger group has a leading ledger, the leading ledger must always be identified as the representative ledger.

• If the ledger group does nothave a leading ledger, you must designate one of the ledgers as the representative ledger. If the ledger group has only one ledger, this ledger is then the representative ledger. If the ledger group has more than one ledger, the system checks during posting whether the representative ledger was selected correctly. This check is based on the fiscal year variant of the company code:

• If all ledgers in the ledger group have a different fiscal year variant to that of the company code, you can designate any ledger as the representative ledger.

• If one of the ledgers in the ledger group has the same fiscal year variant as that of the company code, that ledger must be designated as the representative ledger.

This means you may not be able to use the same ledger group for all company codes.

Create ledger groups and assign ledgers to them. A ledger group does not have to contain more than one ledger.

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