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WFATM_PAY_ORG_SET - Define Pre-Payroll Calculation Organizational Settings

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In this Customizing activity you define the pre-payroll calculation settings on the organizational level that you need to assign to the mandatory Customizing activity Site Maintenance.

Managers can use the pre-payroll calculation in the iTime Clock Administration page of the portal to review results of the pre-payroll calculation, or to correct possible punch exceptions or errors, for example an employee punching in twice or not punching out.

To make this function available, you define this Customizing activity and the sub-activities:

Define Pre-Payroll Calculation Rules

Define Pre-Payroll Calculation Profile

Define Pre-Payroll Calculation Exceptions Type Definitions

Define Pre-Payroll Calculation Exceptions Profile

In the standard system, the characteristics listed below are already defined.

You define the profile ID and its characteristics. You activate a characteristic by marking Yes and additionally enter integer or string values as appropriate.

• Use time-off request from WFM

Specifies, whether the time-off request (TOR) is imported from SAP Workforce Management (SAP WFM) to the iTime Clock Administration (iTC Admin). If the time-off request is imported into the iTime Clock Administration, it is maintained as calculated benefit.

Example

If an employee has two vacation days, from January 12 to January 13, these vacation days are maintained in the ITC Admin as eight benefit hours on January 12 and eight benefit hours on January 13.

The iTC Admin benefit hours can be exported to an external system.

Recommendation

SAP WFM TORs can originate from SAP ERP Human Capital Management (SAP ERP HCM). If SAP WFM is integrated with SAP ERP HCM, we recommend that you use this setting so that SAP WFM uses the TORs from SAP ERP HCM.
The default setting is No, which is recommended, if SAP WFM is not integrated with SAP ERP HCM.

• Split across iTC daybreaker

This refers to one of the methods used for punch calculations. The daybreaker configuration is global, organization-specific, and you maintain it in the Customizing activity Define Time Collection Global Settings.

With this option you can split the punch calculation across the iTC daybreaker. This means that the hours are divided by the iTC (or, in the iTC Administration by the iTC Administration clock) at the daybreaker and divided into two segments as described below.

Example

Assuming that the daybreaker is 00:00, using the above method results in the following punch calculation for an eight hour shift, comprising one hour unpaid break and starting 22:00.

Last Day of Week		First Day of Following Week
Punch In	22:00
Punch Out		05:00
Regular	2		5

The default setting is No, meaning that hours are assigned to the day of the first punch for the shift. Assuming that the daybreaker is 00:00, using the above method results in the following punch calculation for an eight hour shift, comprising one hour unpaid break and starting 22:00.

Last Day of Week		First Day of Following Week
Punch In	22:00
Punch Out		05:00
Regular	7

• Paid break length (in minutes)

We recommend that you use the same settings as defined in the Customizing activity Define Break Types, because the iTC usually handles breaks of the unpaid type. Use the most common break length as defined in the Customizing activity above. To treat an iTC break as unpaid, set the length to 0. On saving this appears as a blank field and is also the default setting.

• Paid meal length (in minutes)

We recommend that you use the same settings as defined in the Customizing activity Define Break Types, because the iTC usually handles meals of the paid type. Use the most common meal lengths as defined in the Customizing activity above. To treat an iTC meal as unpaid, set the length to zero (0). On saving, this appears as a blank field and is also the default setting.

• Accrual dates defaults to fiscal calendar year

The default setting No ensures that the current calendar year is used, and this setting determines the validity start date and end dates as well as the deduction start and end dates that are used for dealing with accrual queries. The SAP WFM fiscal calendar settings are defined in the Customizing activity Define Fiscal Calendar Variants.

• Map iTC meal to WFM meal type

The iTC meal type is a punch type and this setting enables you to associate the iTC meal type to a SAP WFM meal type, usually a paid break in SAP WFM. This means that when the iTC exports the results of the calculated hours back to SAP WFM, there is a clear association of the iTC meal with the WFM meal.

• Map iTC break to WFM break type

The iTC meal type is a punch type and this setting enables you to associate the iTC break type to a SAP WFM break type, usually an unpaid break in SAP WFM. This means that when the iTC exports the results of the calculated hours back to SAP WFM, there is a clear association of the iTC break with the WFM break.

• Enable filter option for all exceptions

In the iTC Administrator, the filter option allows you to filter the employee list by employees who have the most severe exceptions:

• Exceptions that must be fixed - severity level 3

• Exceptions that can be approved by a manager but the punch does not need to be fixed - severity level 2

• Non-critical exceptions (warnings) - severity level 1

• Enable filter option for exception severity level 3

• Enable filter option for exception severity level 2

• Enable filter option for exception severity level 1

• Default value of exception filter option

• Block Future Editing of Punches with Grace Period (in days)

If you mark Yes for this option and choose Enter, the punch block is active and the future editing of punches for an employee is no longer possible in the iTime Clock Administration in the manager's portal under Workforce Management -> iTime Clock Administration -> View Employee Punches. The value you enter in the Integer Value field is the grace period in days.

• Punch Block is active and grace period is 0.

You can edit punches for your employees until today. After that editing of punches is blocked.

• Punch Block is active and grace period is 1.

You can edit punches for your employees until tomorrow. After that the editing of punches is blocked.

• Punch Block is inactive (grace period is always 0 then).

The editing of punches is allowed.

 

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Length: 10051 Date: 20240523 Time: 220529     sap01-206 ( 141 ms )