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_FICABFOI_VC_TFK113 - Define Clearing Variant Determination

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The determination of clearing variants is defined according to clearing type and is structured according to the following usage areas:

• Incoming payment specifications

• Account maintenance specifications

• Collective bill/installment plan etc. specifications

• Invoicing specifications (IS-U)

Clearing variant determination

In all areas, clearing variants are determined using a uniform logic. Determination can be carried out in connection with the clearing category, or independently of this. If there is no clearing variant given for the clearing category of the contract account in question, or if it is unclear which variant applies when seen from a cross-contract account view (for example when paying to a business partner), then the default clearing variant is used.

Special features with collective bills

It is important to note that when distributing a clearing amount for a collective bill among the relevant collective bill items, the clearing category-dependent variants are defined dependent on the clearing category of the collective contract account.

Restrictions on item selection at transaction level

As well as entering a clearing variant, you can also pre-select the items to be taken into account for clearing (not in the case of Specifications for Collective Bills/Installment Plans etc.).

Usually, open items are selected mainly with regard to the clearing restrictions defined in the items within the context of the business transaction in question.

You can also define selection restrictions for clearing per transaction, before the item is actually assigned. You can specify some fundamental aspects of item selection with regard to the clearing type and category, for example, which due dates are to be taken into consideration or which transactions are to be excluded from clearing.

Restrictions can be maintained at different levels. If there is a valid entry for an open item the system decides, on the basis of the selection rules and days of grace, whether or not the item is to be included in clearing.

Example: Business transaction account maintenance in periodic billing (clearing type R41)

You wish to:

• Include items that are due within the next 14 days only (from document date).

• Allow clearing with the next budget billing request (main transaction 0050) which is due within the next 21 days.

• Exclude the cash security deposit (transaction 0020 0010) from clearing.

You can map this as follows:

ClType	ClCat	MTrans	STrans	OISel	DaysGrace
R41	100			14
R41	100	0050		21
R41	100	0020	0010	9

If a table entry is determined for an item, first the corresponding selection rule (field OISel) and then the days of grace are interpreted for the item's due date.

Note:

For each open item, up to four attempts are made to find an entry in the table. The search is carried out according to the following criteria:

• Access with fully qualified key

• Access with non-specified sub-transaction

• Access with non-specified sub and main transaction

• Access with non-specified sub-transaction, main transaction and clearing category

In each case the first entry found is used for restriction. Open items for which none of the three entries is maintained in the transaction are included fully in clearing.

Specifications for using payments which cannot be assigned in incoming payments

If a payment cannot be assigned owing to the configuration of the clearing variants being used (for example if the contract account has no open items), the payment amount is either posted on account or posted to a clarification account, depending on the specifications. Control can be based either on the clearing category or amount.

 

 

You have defined clearing categories.

You have defined clearing types.

You have defined clearing variants.

 

 

 

1. Enter a clearing type.
2. A double click will take you to the screen for controlling individual clearing types. Here, among other things, you can assign a clearing variant to a clearing type and make the control settings for payments that cannot be assigned.

 

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