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_FICAOD_OVERVIEW - Configuration of Official Document Numbering
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This overview describes the required settings for the official document numbering (ODN) function in Contract Accounts Receivable and Payable (FI-CA). These settings enable you to number documents according to the requirements of the legal authorities or tax authorities in specific countries/regions.
Caution
The configuration of official document numbers depends on the relevant
application area and country/region. We recommend that you read this overview before you make the settings in the system.
The ODN function in Contract Accounts Receivable and Payable can also be used to provide companies with document numbering that is more flexible than the numbering provided in the standard system. For example, companies with multiple company codes can define different document numbering for each company code.
To define a number range interval, the ODN function uses the following elements:
- Number range object
- Number group (number range sub-object)
- Number range number
- Fiscal year (if relevant)
In the Customizing activities under General Specification for Official Document Numbers, you make the required settings for defining number ranges for official document numbers.
- One of the following application areas is actively used in the system:
- Telecommunications; application area T
- Convergent Invoicing (Extended FI-CA); application area S
- IS-Utilities; application area R
- Media; application area M
- Public Sector; application area P
- You have activated ODN in Customizing for Contract Accounts Receivable and Payable under Basic Functions -> Postings and Documents -> Basic Settings -> Maintain Central Settings for Posting. To activate ODN, select the Official document numbers are used checkbox.
- To generate official document numbers, you must assign function modules to events that are available in the standard system. You do this in Customizing for Contract Accounts Receivable and Payable under Program Enhancements -> Define Customer-Specific Function Modules.
The relevant events are 1190, 1191, and 1192. To generate official document numbers according to your requirements, you can assign installation-specific function modules to these events (in the Installation-Specific Function Modules screen area).
To set up ODN for Contract Accounts Receivable and Payable, carry out the following Customizing activities:
1. ,,Specify which types of document must have an official document number in Customizing for Contract Accounts Receivable and Payableunder Basic Functions -> Postings and Documents -> Document -> Official Document Numbers -> General Specification for Official Document Numbers -> Define Document Types for Official Document Number Assignment.
Note that this Customizing activity is mandatory for all countries/regions and application areas.
2. ,,Based on the information below, determine which of the following numbering methods is relevant for your application area and country/region:
- ODN without number groups
- ODN with number groups
Note that different settings or additional settings are required for some countries/regions. For more information, see Country/Region-Specific Customizing Activities below.
Caution:
If you use multiple countries/regions in your system, you must define specific document types for countries/regions that use ODN and for countries/regions that do not use ODN.
Official Document Numbering without Number Groups
You make the settings in Customizing for Contract Accounts Receivable and Payable under Basic Functions -> Postings and Documents -> Document -> Official Document Numbers -> General Specification for Official Document Numbers-> Official Document Numbering without Number Groups -> Define Number Ranges without Number Groups.
ODN without number groups can be used for most countries/regions and application areas:
- If your country/region is listed below under Country/Region-Specific Customizing Activities, make the settings described there. Be sure to also note any restrictions regarding application areas.
ODN without number groups uses number range objects without sub-objects and number ranges of sequential numbers with 12 digits.
Customizing activity Define Number Ranges without Number Groupswas previously called Define Document Number Ranges for Official Document Numbers. It still contains the existing customizing object FPN6.
For ODN without number groups, you must use events: 1190, 1191, and 1192.
To generate official document
numbers according to your requirements, you can assign installation-specific function modules to these events (in the Installation-Specific Function Modules screen area).
You choose one of the following two ways in which to use the function modules:
- To generate official document numbers in FI-CA, you can use the sample function modules assigned to the events 1190, 1191 and 1192 for the countries Argentina, Brazil, Italy, and Portugal.
-
To generate official document numbers in IS-U Invoicing, you can use the standard function modules
assigned to the events 1190, 1191, and 1192 for the countries Argentina and Brazil. - You can also create your own function modules for events 1190, 1191, and 1192. These events only function as a set; when you create your own function modules, you must create them for all three events.
Note:
If ODN with number groups is available for your combination of application area and country/region, we recommend that you use ODN with number groups.
Official Document Numbering with Number Groups
When you use ODN with number groups, you use the following:
Function Module,,
FKK_EVENT_1190_XX_GEN_1190
FKK_EVENT_1191_XX_GEN_1191
FKK_EVENT_1192_XX_GEN_1192
Events
For the application areas S (Extended FI-CA), you must assign the following function modules as installation-specific function modules:
- FKKINV_EVENT_2645_XX_GEN
- FKKINV_EVENT_2658_XX_GEN
- FKKINV_EVENT_2667_XX_GEN
- FKKINV_EVENT_SAMPLE_2603_XX
- FKKINV_EVENT_SAMPLE_2665_XX
- FKKINV_EVENT_SAMPLE_2737_XX
For more information, see the documentation of the corresponding sample function modules:
FKK_SAMPLE_2603, 2645, 2658, 2665, 2667, 2737
For the application areas R (Utilities), you must assign the following function modules as installation-specific function modules:
- ISU_EVENT_R431_ODN_XX_GEN
For more information, see the documentation of the corresponding sample function modules ISU_SAMPLE_R431.
Note:
If your country/region is listed under Country/Region-Specific Customizing Activities, make the settings described there. Note also any restrictions regarding application areas.
ODN with number groups is restricted to the following application areas:
- T (Telecommunications) and S (Extended FI-CA) as well as Media (M) and Public Sector (P) in selected countries/regions (for example, Spain and France).
- R (Utility company) in selected countries.
Note:
In the standard system, if the following business functions and all their prerequisite business functions are active, official document numbering with number groups is possible for countries/regions that are selected in table TFK_ODN_LAND. You must still customize the ODN process for each country/region.
The following business functions are relevant for the following application areas:
- 'FICAX_LOC_1'(Convergent Invoicing in Extended FI-CA (S))
- 'MED_CA_LOC_1' (Media (M))
- 'PSCD_CA_LOC_1' (Public Sector (P))
- 'TEL_CA_LOC_1' (Telecommunication (T))
To check for dependencies and prerequisite business functions, use transaction SFW5. If there are any dependencies, you must also activate the prerequisite business functions.
Restrictions for individual countries:
The use of ODN with number groups is limited to a certain number of countries/regions, and may have restrictions for each individual country/region.
- The system handles restrictions based on country/region-specific classes.
- If the above-mentioned business functions are active, you check table TFK_ODN_CONF to see which countries have restrictions.
- If the above-mentioned business functions are not active, you check table TFK_ODN_EVT_CL to see the which countries have restrictions.
Note:
If countries are not listed in the above-mentioned tables, no standard SAP ODN solution exists.
- If no standard SAP ODN solution exists for a given country/region, you can create and assign your own country/region-specific class. You can also do this for countries that use a standard class (CL_FICA_ODN_XX) to add or change the restrictions for the country/region that you wish to change.
You do this in Customizing activity: Assign Customer-Specific Classes to Countries/Regions.
For more information, see Assign Customer-Specific Classes to Countries/Regions.
Procedure
You make the settings in Customizing for Contract Accounts Receivable and Payable under Basic Functions -> Postings and Documents -> Document -> Official Document Numbers -> General Specification for Official Document Numbers -> Official Document Numbering with Number Groups.
The Customizing activities provide flexible numbering by allowing you to specify the number range interval for the combination of one country/region and one number group. Additionally, you can define number ranges by using sequential numbers between 6 and 16 digits.
For Convergent Invoicing Extended FI-CA (S) and IS-Utilities (R):
You must activate ODN for this function in Customizing for Contract Accounts Receivable and Payable under Convergent Invoicing > Invoicing -> Invoicing Processes > Define Invoicing Processes. In the sub-dialog Invoicing Functions, assign the function OFFIC_DOC_NO_ (Official Document Number) to the relevant invoicing process.
You can adapt official document numbering with number groups to your requirements by defining sub-IDs. Sub-IDs allow you to control document class determination at a very detailed level based on the values of certain document attributes. For more information, see the documentation of the Customizing activity Define Sub-IDs for Document Class Determination.
To define document number ranges using number groups, carry out the following Customizing activities:
-
If required, assign customer-specific classes to countries/regions for which ODN is already activated, or add new countries (see
Assign Customer-Specific Classes to Countries/Regions).
Note that you can also define that the specified customer-specific class uses the business place to determine the relevant number range. - Define document classes to group together documents that are numbered in a certain way (see Define Document Classes).
- If required, define sub-IDs (see Define Sub-IDs for Document Class Determination).
- Assign document classes to document types and origin keys (see Assign Document Classes to Document Types and Origin Keys).
- You also assign document classes to sub-IDs in this Customizing activity.
- Specify which number range object is to be used for each country/region (see Assign Number Range Objects to Countries/Regions).
- Specify number groups (see Define Number Groups).
- Specify number ranges (see Define Number Ranges).
- Assign the number range interval to company codes and document classes (see Assign Number Ranges to Company Codes and Document Classes).
- Activate function modules that provide you with extended functionality, such as filling the attribute fields in official document numbering, changing a document class that has already been assigned, or using the API function to integrate an external process (see Define Customer-Specific Modules).
Country/Region-Specific Customizing Activities without Number Groups
To meet special legal requirements in certain countries/regions, you must perform country/region-specific Customizing.
Note:
For countries/regions that are not listed below, you must create your own coding for events 1190, 1191 and 1192.
Assign country/region-specific function modules for events 1190, 1191,1192 by using transaction FQEVENTS:
- FKK_EVENT_1190_<2-digit country code>
- FKK_EVENT_1191_<2-digit country code>
- FKK_EVENT_1192_<2-digit country code>
- Country code examples: Portugal - PT, Argentina - AR, Italy - IT
Maintain number ranges for Number Range Object and Number Range Sub-Object by using transaction SNRO.
Maintain Customizing activities found under:
- Specifications for Official Document Numbers in Argentina
- Specifications for Official Document Numbers in Italy
- Specifications for Official Document Numbers in Portugal
Country/Region-Specific Customizing Activities with Number Groups
For the application areas T (Telecommunications) and S (Extended FI-CA), you can assign the following function modules for events 1190, 1191, 1192 as installation-specific function modules:
- FKK_EVENT_1190_XX_GEN
- FKK_EVENT_1191_XX_GEN
- FKK_EVENT_1192_XX_GEN
Maintain Customizing activities found under:
- Specifications for Official Document Numbers in Argentina
- Specifications for Official Document Numbers in Italy
- Specifications for Official Document Numbers in Portugal
Note:
For these countries/regions, not all activities that are found under Official Document Numbering with Number Groupsare relevant. For each country/region, you maintain different settings.
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Length: 18227 Date: 20240523 Time: 165706 sap01-206 ( 225 ms )
