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_ISPSFM_N_FMCCA - Define Check Libraries for Budget Addresses

_ISPSFM_N_FMCCA - Define Check Libraries for Budget Addresses

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In this IMG activity, you define check libraries for budget addresses.

During consistency checks of budget addresses, budget amounts entered in budget entry documents are evaluated with the budget already posted. Note that this form of consistency check affects system performance because the database entries are accessed each time an entry document is saved for each budget address.

  1. Create a library by selecting Create and entering the key of the library in the dialog box Create New Library. Define a suitable description for the check library and a currency that applies to all other numeric values and save your entries. The new library is displayed in the selection frame on the left.
  2. Create a rule in the library by selecting the library, choosing Create and entering the library key in the dialog box Create New Check Rule. Define a suitable description for the check rule, then save your entries.
The new check rule is displayed in the selection frame on the left under the library.
  1. Expand the structure of the library in the selection frame on the left and the rule assigned under it, then double click on Prerequisite. Create a formula using the formula editor. The budget documents to be checked are selected using this formula. Save your entries.
  2. Double click on Check in the selection frame on the left. Select a suitable key figure for the left operand using F4, then define the check to be carried out for the right operand using an operator (< ; = ; > ...). You can also select a key figure as a right operand, or enter a constant value.
  3. Double click on Message in the left selection frame. Enter the message class and the message number, then create a message type. Save your entries.

If you want to use the check library defined for the consistency check, define the appropriate settings in the IMG activity Assign Budget Address Check Libraries.

In the Budget Control System, by default you are allowed to post negative budget. The indicator Negative Budget in the master record of commitment items is not relevant in BCS. If you want to prevent negative budget occurring on a budget account assignment when budget is entered or updated (returns, transfers, carryforwards), define a corresponding consistency check. In the following check rule, the posting of negative budget values is checked for each budget type.

  1. Formula for prerequisite: Workflow Status of a Data Record in Budget Totals Table = 'P'
  2. Formula for check rule: Key Figure Current Budget for each Budget Type >= 0
  3. Example of an error message: Current Budget must be greater than or equal to 0.

This example is available as a sample (check rule 0000002 in check library 0000002).






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