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_ISPSFM_N_FMCCD - Define Check Libraries for Budget Entry Documents

_ISPSFM_N_FMCCD - Define Check Libraries for Budget Entry Documents

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In this IMG activity, you define check libraries for budget entry documents. The check libraries for budget entry documents contain check rules. The consistency of the budget amounts in documents is checked in accordance with these rules. The consistency checks are always carried out when you try to save an entry document.

Aggregation of FM Account Assignments

You define which FM account assignment elements should undergo a consistency check for each check rule. For this purpose, you exclude all FM account assignments that are not relevant for the check using aggregation. You define this setting in the header data of a check rule in the screen area Aggregation.

For example, in budget transfers, you can check whether the amount transfer postings from sender to receiver are carried out for each fund. In this case you set the aggregation indicator for all FM account assignments that are not to be checked except for the fund.

  1. Create a library by selecting Create and entering the key of the library in the dialog box Create New Library. Define a suitable description for the check library and a currency that applies to all other numeric values and save your entries. The new library is displayed in the selection frame on the left.
  2. Create a rule in the library by selecting the library, choosing Create and entering the library key in the dialog box Create New Check Rule. Define a suitable description for the check rule. You can also define an aggregation of an account assignment in the screen area Aggregation. Save your entries. The new check rule is displayed in the selection frame on the left under the library.
  3. Expand the structure of the library in the selection frame on the left and the rule assigned under it, then double click on Prerequisite. Create a formula using the formula editor. The budget documents to be checked are selected using this formula. Save your entries.
  4. Double click on Check in the selection frame on the left. Select a suitable key figure for the left operand using F4, then define the check to be carried out for the right operand using an operator (< ; = ; > ...). You can also select a key figure as a right operand, or enter a constant.
  5. Double click on Message in the left selection frame. Enter the message class and the message number, then create a message type. Save your entries.

If you want to use the check library defined for the consistency check, define the appropriate settings in the IMG activity

Assign Budget Address Check Libraries.

You want to ensure that the budget transfers are cleared in a fund. You define this in a check rule as follows:

  1. Define the aggregation of all account assignment elements, except for funds to be evaluated.
  2. Formula for prerequisite: ' '
(If you do not enter a formula, this check rule takes place for all budget postings)
  1. Formula for check rule: Key Figure Balance from Transfer (Total)= 0
  2. If the check rule is not adhered to, the posting is prevented with an error message.
The example is available as a sample (check rule 0000001 of check library 0000001) for budget entry documents.





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