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_ISPSFM_OF36 - Override Update Profile
Addresses (Business Address Services) CPI1466 during BackupThis documentation is copyright by SAP AG.
In this IMG activity, you can override the valid settings of an update profile in the standard system.
Override for a value type
You can individually specify for each update profile and value type, which document date should be called for the period assignment of commitment and actual data in Funds Management. This refers to the period in which the actual data in the Information system should be displayed for the payment budget and/or the commitment budget.
The update periods are determined by one of the following:
- Posting/Document date
- Due date
- Delivery date
In addition, you can specify for each value type that the update in Funds Management should only be statistical. This means that the posting is not subject to availability control and does not use any budget.
Note: A document statistically updated cannot refer to a document that was "really" updated. Ensure that the start of a document chain is flagged as statistical - for example, the purchase requisition or the funds reservation and fund precommitment.
Override for an FM area
You can stipulate for an update profile and FM area whether the updating of commitment data should take place on an annual basis or a periodic basis.
- Commitment update on annual basis
For the commitment update on a yearly basis, there is only one data record representing commitments in table FMIOI for each fiscal year and amount type (Original, Reduction, Previous year carryforward commitments, Following year carryforward commitments, Change). Changes to amounts or account assignments in the original document are not logged under amount type Change, but instead they overwrite the record for amount type Original. An existing reduction record is overwritten the same way as the commitments are reduced by a follow-on document.
The commitments are updated according to the chosen update profile or, if necessary, according to the chosen update date for the value types with the posting/document date, due date, or delivery date. Commitments that were carried forward into the new fiscal year using the commitment carryforward are displayed in the new fiscal year in period 0 under amount type Following year carryforward commitments. A data record under amount type Change is only generated for changes to a document that already exists, the amount type is overwritten again for further changes.
Restrictions: If you select the update of commitment on an annual basis, you cannot track document changes and as a result you are also unable to analyze the precise budget situation as it was previously. You are also unable to close posting periods, as they are still being posted to when changes are made to the original document, because changes are updated in Funds Management under the original update date.
Advantage: This type of update offers the advantage that the volume of documents is kept small.
- Commitments update on a periodic basis
Updating commitments on a periodic basis allows you to log all changes to documents and account assignments. For each change, an appropriate data record with the amount type Change is generated in table FMIOI. The changes, including those made to documents that have executed a year change, are updated under a configurable update date. Therefore you have a "historical" view in the Information system, which gives the precise point in time at which the budget was used.
Warning: If you want to set up the commitment update on a periodic basis, you need to be aware that it results in approximately three times the volume of data, as compared to the commitment update on an annual basis. Frequent changes to the amounts and the account assignments also increase this volume of data.
If you want to set up commitments update on a periodic basis, you must use an update profile that updates the commitment value types under the posting date (for example, 101 or 102).
The commitment update is set up on an annual basis in all the update profiles in the standard delivery.
Exceptions to this rule are profiles 000300 and 000600, which SAP only releases for specific customer groups.
Note that you can change the commitment update from an annual basis to a periodic basis at any time. However, the opposite is not true. Once commitment data has been posted, a change from period-based to annual-based commitment update is no longer possible.
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Make the desired settings for an update profile and value type.
When you save, the system displays a message if your entries are different from the configuration delivered as standard.
Note: You should not make any changes to the settings after production startup, as this may adversely affect the reliability of the data in the Information system. -
Activate commitment update on a periodic basis for your FM area, if you need this type of update.
Note: Make sure all posting periods/fiscal years are closed. Postings to closed periods are not possible. You must therefore open the required posting periods/fiscal years for posting for your FM areas. You can use either transaction Individual processing of open intervals (FMIR) or transaction Mass processing of open intervals (FMMI) to do so.
Posting Integration with Cost and Project Controlling
If you have used the step Choose Business Transactions for Integration to activate posting integration for CO business transactions, the following settings must be active for the individual documents:
- Purchase order: Delivery date
- Invoice: Posting date
- Payment: Invoice posting date
Documentation
For further information on updating commitments, refer to the SAP library under SAP ERP Central Component -> Accounting -> Public Sector Management -> Funds Management -> Actual and Commitment Update -> Period-Based Encumbrance Tracking.
General Data in Customer Master Fill RESBD Structure from EBP Component Structure
This documentation is copyright by SAP AG.
Length: 7205 Date: 20240606 Time: 100244 sap01-206 ( 149 ms )
