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_ISPSFM_OFMR3 - Define Rules for Account Assignment Transfer

Addresses (Business Address Services)   General Material Data  
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In this step you define which account assignments are to be transferred from the earmarked fund to the follow-on document when posting a document with reference to an Earmarked fund.

You can define different rules for particular activities (e.g. G/L account posting, purchase orders, funds commitments).

You can group together several account assignments in a group. This has the effect that all account assignments of a group are transferred into the follow-on document.

However, if the indicator Account assignment changeable is set in the earmarked fund, the group assignment of the account assignments has the following effect:

• If no account assignment is entered in addition to the earmarked funds all account assignments are transferred from the earmarked funds.

• If an account assignment is entered manually, all other account assignments belonging to the group must be entered manually. Or assignments must exist for these account assignments, from which a derivation can take place (e.g. funds center is defined in the commitment item).

FM account assignments

The fields Commitment item, Funds center and Fund are grouped together. A funds commitment contains the following account assignments:

• Commitment item: Materials expenditures

• Funds center: Department 1

• Fund: Fund 1

The indicator Account assignment changeable is set for the funds commitment.

You want to reduce a funds commitment with an invoice. The invoice must however have different FM account assignments than the funds commitment. Assignments are maintained for the automatic derivation from funds center and fund.

In the invoice, you enter both the funds commitment and that commitment item only that is at variance with the earmarked funds. The grouping has the effect that the funds center 'department 1' and the fund 'fund 1' are not transferred from the funds commitment. The funds center and the fund are derived from the assignments.

CO account assignments

The fields G/L account, order and cost center are grouped together.

A funds reservation is assigned to an account in a cost center, the indicator Account assignment changeable is set. You would like to refer to an order in an invoice, but still reduce the funds reservation. You enter the funds reservation and an order in the invoice. The grouping has the effect that the order entered is assigned to an account and not the cost center from the funds reservation.

SAP delivers a rule in the standard that groups together the FM account assignments, the CO account assignments and the assignments to sub-ledger accounts.

If you do not change the standard setting, these account assignments are automatically transferred together into the follow-on document. Manual entries in the follow-on document are autommatically overwritten by the automatic derivation.

1. Check if you want to use the rule delivered in the standard.
2. Create additional rules if required.

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Length: 3710 Date: 20240523 Time: 171935     sap01-206 ( 55 ms )