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_ISPSFM_V_FM01TOL_AV - Deactivate/Activate Availability Control

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In this step, you can deactivate availability control for a FM area and a specific fiscal year. It is possible to reactivate availability control for your FM areas at any time.

You can also define that:

• availability control also checks postings to revenue items.

• availability control checks the tolerance limits for each transaction in a "transaction chain" (indicator Always Check
  If you set the indicator Always Check, the tolerance limit of a business transaction is effective during the posting of such a transaction (for example, purchase requisition, purchase order, invoice).
  Examples for Use

• Different tolerance limits for documents in the document chain
  
  If you, for example, set stricter tolerance limits for the purchase order than for the purchase requisition, you can define that the budget can be exceeded by purchase requisitions, but not by purchase orders in your organization.
  If you do not set this indicator, the tolerance limits of the business transaction that is posted later is only effective within a "transaction chain" if assigned values are increased by the transaction. You can find more information on this feature of AVC in the section Define Tolerances for Availability Control.

• Commitment Carryforward without Carryforward of Budget for Commitment
  
  The commitment carryforward is also executed if the budget in the new year is exceeded by this. A corresponding assigned value is generated. If you set this indicator, you ensure that follow-on documents do not exceed the budget. If, for example, the budg 0 is posted that refers to this purchase requisition.

• Subsequent Activation of Active AVC
  
  If active AVC is not activated during document entry, no assigned values are generated. If active AVC is activated later, the assigned values are generated during the reconstruction of assigned values, but messages are issued if the budget is exceeded. By setting this indicator, you ensure that follow-on documents do not exceed the budget.

You should be aware that availability control is only executed in the Budget version 0.

Note: If, in addition to availability control, budget consistency checks have also been deactivated for budget version 0, you must first reactivate budget consistency for budget version 0, before you can reactivate availability control. For more information about deactivating budget consistency, see section "Deactivate Budget Consistency".

In the standard system, availability control is active for all fiscal years. This only applies for postings to expenditures items. Postings to revenue items are not checked in the Standard System.

During the entry of a document and during budgeting, availability control checks whether the available budget and the available releases are still sufficient.

If the available funds are not enough, the system responds either with a warning, a warning and a mail to the person responsible for the funds center or with an error message, depending on the size of the budget deficit and the tolerance setting. For further information on this subject, see steps "Define Tolerances for Availability Control" and "Maintain Commitment Type Profile".

1. Check for which FM areas and fiscal years availability control needs to be deactivated.
2. Make the entries you require.
   If availability control is running against overall values, you can deactivate it by entering year "0".
3. If necessary, activate Revenues Line Items Check.
4. If necessary, activate Check Each Transaction in Transaction Chain.

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