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_ISPSFM_V_FMAVCBUDFI - Define Filter Settings for Budget Values

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In this IMG activity, you define which budget values should be included in active availability control.

You generally define the total consumable budget against which consumable budget (commitment or actual values) is checked using the AVC filter settings. You define this in the activity Define the Consumable Budget.

You also have the option of creating your own availability control ledger in which you check budget values against the consumable budget instead of consumed amounts. In cases like this, you have to maintain the filter settings of the activity Define Budget Values as Consumed Amounts in addition to the activity Define Consumable Budget.

You can set filter values for the following budget attributes:

• Version:

If you do not enter a version, the system automatically uses the active budget version, which is usually version 000.

• Selection of Value Type:

If you select the value " " (or Budget or Release in Accordance with Fund-Specific Settings), you cannot define any filter settings for selecting the value type and the relevant budget types. The general Customizing settings apply to the budget type in this case.

• WF STATUS Combination:

With the WF-STATUS combination, you define whether only posted budget or also preposted budget is included in availability control. If you want to permit preposted budget documents for availability control, the security principle applies: preposted budget is only included if it decreases the budget.

If you do not define any filter settings for a control ledger, the system automatically uses the following standard settings:

• Version = active version

• Selection of value type = " "

• WF-STATUS Combination = " " (or posted and preposted budget documents)

SAP recommends the following filter settings for the standard control ledgers 9H and 9I:

• Version = active version

• Selection of value type = " "

• If you change the filter settings of an AVC ledger that is already active, you have to Reconstruct Availability Control for this ledger.

You start the reconstruction of availability control from the Funds Management menu under Budgeting -> Tools -> Availability Control -> Reconstruct.

• If you want to define AVC filter settings for budget values in the role of consumed amounts, you have to defined your own ledger first in which budget values are checked against consumable budget.

You define your own ledgers in the IMG activity Maintain Customer-Specific Ledger for Availability Check.

• Selecting Budget Types

You can only select relevant budget types in the AVC filter settings if you have selected the value B or budget) for the field Selection of Value Types. If you do not define any settings for selecting budget types, all budget types are automatically taken into account by availability control. If you only want certain individual budget types to be checked by availability control, you have to determine them individually in this IMG activity. The selection applies to all AVC checks in the control ledger entered.

You want to flag the budget of version 002and budget types BT01 and BT02 as consumable budget.

Enter the value 001 for the version and the value B for the Selection of Value Types for the ledger you want and for a fiscal year (from fiscal year) (from fiscal year) in the activity Define Consumable Budget.

Then enter the values BT01 and BT02 as permitted budget types in the view Select Budget Types.

Note that the setting defined applies to all fiscal years after this "from fiscal year" if you do not make any other entries for future from years.

1. Enter your FM area, the availability control ledger and "from fiscal year" of the fiscal year.
2. Define the budget version and choose whether availability control should include preposted budget or not.
3. Determine the selection of the value types and budget types. If you enter the value B, you can control the selection of the budget types using AVC settings:
4. If only individual budget types are relevant for availability control, enter these individually in the IMG activity Define Budget Types.

If you do not enter any individual budget types, all budget types are included automatically.

1. Save your entries.

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